top of page
Art by Morgan Mandala
Reed-Cain,-NBC-HWC-logo

Sowing Lifeseeds
Privacy Policy

Sowing Lifeseeds Privacy Policy

Sowing Lifeseeds Privacy Policy

Effective Date: September 8, 2026

Last Updated: September 8, 2026

Sowing Lifeseeds is committed to protecting your privacy and ensuring the security of your personal and health information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit the website SowingLifeseeds.org and when you use the online booking, scheduling, and health and wellness coaching services.

Please read this policy carefully. By accessing the website or booking a session, you acknowledge that you have read and understood the practices described herein.

1. Information We Collect

We collect two primary categories of information: General Website Data (non-health data collected from visitors) and Protected Health Information (PHI) (health and personal data collected from coaching clients).

  • Personal and Health Information (PHI): When you book a coaching session, fill out an intake form, or participate in coaching sessions, we may collect:

    • Contact details (full name, email address, phone number, mailing address).

    • Demographic information (date of age, gender).

    • Health and wellness history, lifestyle metrics, goals, dietary habits, and session notes.

    • Payment and billing information (processed securely through PCI-compliant third-party vendors).

  • Website Usage and Technical Data: When you browse our website, our servers may automatically log standard data provided by your web browser, such as your IP address, browser type, pages visited, time spent on pages, and referring URLs, utilizing cookies and similar tracking technologies.

2. How We Use Your Information

We use the information we collect for legitimate business, administrative, and clinical/coaching purposes, including:

  • Scheduling, managing, and confirming your health coaching appointments booked online.

  • Delivering personalized health and wellness coaching services tailored to your goals.

  • Communicating with you regarding your appointments, program updates, or billing.

  • Maintaining internal records and complying with professional coaching standards (such as those outlined by the NBHWC).

  • Improving the website functionality, user experience, and digital security.

3. HIPAA Compliance and Disclosure of PHI

Because we provide health coaching services and handle sensitive data, we adhere to rigorous privacy standards.

  • Commitment to Confidentiality: We do not sell, rent, or lease your personal information or PHI to third parties.

  • Permitted Disclosures: We will only use or disclose your PHI for treatment, payment, and health care operations, or when explicitly authorized by you in writing, or as otherwise permitted or required by law (e.g., in response to a court order or to prevent an imminent threat of harm).

  • Third-Party Vendors & BAAs: We utilize secure third-party platforms for online booking, video conferencing, and client management. Where these vendors have access to PHI, we establish formal Business Associate Agreements (BAAs) to ensure they maintain the same rigorous standards of security and confidentiality.

4. Data Security Safeguards

We implement administrative, physical, and technical security measures designed to protect your personal information and PHI from accidental loss, unauthorized access, destruction, or alteration. These measures include:

  • End-to-end encryption for data transmitted online (including online booking and virtual sessions).

  • Secure, password-protected client management systems and multi-factor authentication (MFA).

  • Regular review of our digital infrastructure, access controls, and administrative policies.

Note: While we strive to use commercially acceptable means to protect your information, no method of electronic transmission over the internet or method of electronic storage is 100% secure.

5. Your Rights Regarding Your Information

Depending on your jurisdiction and the nature of your coaching relationship, you have specific rights regarding your data:

  • Right of Access: You have the right to inspect and obtain a copy of your coaching records and PHI.

  • Right to Amend: If you believe that the information we have about you is incorrect or incomplete, you may request an amendment.

  • Right to Request Restrictions: You can ask us to restrict how we use or disclose your information for treatment, payment, or operations.

  • Website Cookie Management: You can choose to disable cookies through your individual browser options.

6. Data Breach Notification

In the unlikely event of a security incident that compromises unsecured PHI, we will notify affected individuals and relevant authorities in accordance with applicable legal requirements and established breach notification timelines.

7. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal obligations. Any updates will be posted directly on this page with a revised "Last Updated" date. We encourage you to review this policy periodically.

8. Contact Us

If you have questions or concerns about this Privacy Policy, wish to exercise your privacy rights, or want to file a complaint, please contact:

  • Practice Name: Sowing Lifeseeds

  • Privacy Officer / Health Coach: Reed Cain

  • Email: sowinglifeseeds@gmail.com

bottom of page